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BDM (Deaths)/GSF Eligibility Programme
Annual Report
Purpose: To identify members or beneficiaries of the Government Superannuation Fund (GSF) who have died.
Year commenced: 2009
Features: Data transferred every four weeks by CD.
BDM disclosure to GSF: BDM provides information from the Deaths Register covering the 12 weeks prior to the extraction date. The information includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand).
2010/11 activity:
| Records received for matching | 30,650 |
| Possible matches identified | 9,009 |
| Notices of adverse action sent | 591 |
| Challenges | 2 |
| Successful challenges | 2 |
Commentary: Both challenges were verified as arising from mis-matches. In addition a mailing error occurred resulting in one notice being sent to the wrong address.
Compliance: Compliant.
Technical Information
| Information matching provision | Births, Deaths, Marriages, and Relationships Registration Act, 1995 s.78A |
| Year authorised/commenced | 2009/2009 |
| Programme type | Confirming eligibility |
| Unique identifiers | BDM registration number |
| On-line transfers | No |
System description
Every four weeks BDM copy information from the Deaths Register covering the previous 12 weeks. The death extract includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand). The data is encrypted and transferred to GSF on CD.
The BDM data is matched against member records upon first name, middle name(s), last name, date of birth and gender. If these fields all match against more than one record, or if they only partially match then the records are manually reviewed and further information may be sought. A letter is sent to the member (their estate) to ensure the match is not in error before pensions are stopped.
Historical activity
| Period covered: | 01/04/2009-30/06/2009 | 2009/10 |
| Records received for matching | 12,013 | 33,356 |
| Possible matches identified | 3,517 | 9,540 |
| Letters sent | 138 | 544 |
| Challenges | 1 | 4 |
| Successful challenges | 1 | 4 |
Amendments to the Births, Deaths, Marriages, and Relationships Registration Act 1995, effective from 24 January 2009, changed the status of this programme to an authorised information matching programme. The programme was previously operating under a memorandum of understanding.