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BDM (Deaths)/ MSD Deceased Persons Programme

Annual Report

Purpose:  To identify current clients who have died so that MSD can cease making payments in a timely manner.

Year commenced: 2004

Features:  Data transferred weekly by online transfer.

BDM disclosure to MSD: BDM provides death information for the week prior to the extraction date.  The death details include the full name, gender, birth date, death date, home address, death registration number and spouse's full name.

2010/11 activity:
New match runs started in the reporting period

Match runs 52
Records received for matching                    29,716       
Possible matches identified 4,969
All match runs active in the reporting period

Matches that required no further action        2,444
Notices of adverse action 2,401
Challenges 0
Overpayments established 270
Value of overpayments established $305,432    

Compliance: Compliant.

Technical information

Information matching provision Births, Deaths, and Marriages Registration Act 1995, s.78A
Year authorised 2001
Programme type Confirming eligibility
On-line transfers Yes

System description

Each week, BDM provides MSD with the details of newly deceased individuals. The death details include full name, gender, date of birth, date of death, home address and spouse's name. To retrieve the BDM file, MSD uses an encrypted connection to access the DIA web server via the Government Logon Service (GLS).

The extracted data is matched against current copies of MSD databases containing beneficiary and student records, held in MSD's data warehouse. The information elements used to match the deaths records against the MSD records include surname, first name and date of birth. The matching algorithm produces match results that are weighted on a scale of one to nine (one being an exact match on all matching criteria, and nine being the lease exact match) to indicate the probability that an MSD client is the person on the deaths register. The match results are transferred into MSD's data matching case management system, AIMOS.

Specialist data matching officers (DMOs) check the match results before sending a notice of adverse action (s.103 notices) to the estate of each deceased person. Once the s.103 notice period has ended, if no challenge to the details in the notice has been received, the DMOs contact the relevant areas of MSD to end the services being provided to each deceased person. 

Historical activity 

                                       2005/06 2006/07 2007/08 2008/09 2009/10
New match runs started in the reporting period
Match runs 52 52 53 52 53
Records compared                         27,697     28,923    29,510    29,457    29,743 
Client cases 22,953 24,147 24,505 8,589 5,173
All match runs active in the reporting period
Matches that require no further action 21,287 22,176 22,436 6,418 2,785
Notices of adverse actions 1,671 2,002 2,069 2,171 2,327
Overpayments established 668 649 481 459 418
Value of overpayments established $385,728 $400,786 $350,481 $330,203 $307,882
Challenges 4 3 2 0 0
Successful challenges 1 0 1 0 0

 

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