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Ministry of Education/Teachers' Council Registration Programme
Annual Report
Purpose: To ensure teachers are correctly registered and paid correctly.
Year commenced: 2010
Features: Data transferred up to fortnightly by online transfer.
MoE disclosure to Teachers' Council: MoE provides full names, date of birth, gender, address, school(s) employed at, registration number (if known), and MoE employee number.
Teachers' Council disclosure to MoE: The Teachers' Council provides full names, date of birth, gender, address, registration number, registration expiry date, registration classification and MoE employee number (if confirmed).
2010/11 Activity:
| Match runs | 6 |
| Average number records received from MoE | 51,768 |
| Matched, letter sent to establish registration status | 1,909 |
| Match successfully challenged | 60 |
| Not matched, letter sent | 570 |
| Match resolved by teacher response | 278 |
| Remaining issues | 261 |
| Number of confirmed matches | 986 |
| Number of salaries adjusted | 0 |
Commentary: This match commenced during the year and the processes are still being implemented and refined. Matching and consequent follow-up activities were undertaken as resources permitted and are expected to move to a fortnightly basis next year. MoE has not yet identified any errors in allowances based upon this match.
An audit on the operation of the online transfer system of this programme found that the conditins to provide security for the transfer were complied with.
Compliance: Compliant.
Technical information
| Authorising provisions | Education Act 1989, s128A |
| Year authorised/commenced | 2010/2010 |
| Programme type | Confirmation of eligibility |
| Unique identifiers | MoE payroll number, registration number |
System description
The Teachers' Council provides a list of all registered teachers to MoE Payroll who match it to their payroll records and report back all matches and any payroll records that were not matched to a registration record. The Teachers' Council reviews the matches and confirms the matches with the teachers. The Teachers' Council also follows up the payroll records that were not matched to registration records, firstly with the teacher concerned and then if necessary with the school.
Once the match has been confirmed, MoE Payroll check that the correct allowances are being paid for the person's registration status.
Historical activity
First operated in 2010.