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Information held by Clubs and Societies

Introduction

The Privacy Commissioner sometimes receives enquiries from voluntary organisations, clubs and societies (we have called these groups “societies” in this paper). These societies ask us how they can protect their members’ privacy.

Sometimes, we also receive complaints that these organisations have breached privacy.

The most common issues are whether societies can collect information about members, whether they can publish membership lists t...

Health Information Privacy Fact Sheet 1 : Overview

Health Information Privacy Code 1994

The code regulates how health agencies (such as doctors, nurses, pharmacists, health insurers, Primary Health Organisations and District Health Boards) collect, hold, use and disclose health information about identifiable individuals.

Key concepts in the code

The two key concepts in the code are:

  • Purpose: Agencies must know why they are collecting health information and co...

Health Information Privacy Fact Sheet 2 : Collection of health information

Health Information Privacy Code 1994

The code regulates how health agencies (such as doctors, nurses, pharmacists, health insurers, Primary Health Organisations and District Health Boards) collect, hold, use and disclose health information about identifiable individuals.

Key concepts in the code

The two key concepts in the code are:

  • Purpose: Agencies must know why they are collecting health information and co...

Health Information Privacy Fact Sheet 3 : Disclosure of health information - the basics

Health Information Privacy Code 1994

The code regulates how health agencies (such as doctors, nurses, pharmacists, health insurers, Primary Health Organisations and District Health Boards) collect, hold, use and disclose health information about identifiable individuals.

Rule 11

Rule 11 of the code prohibits disclosure except where one or more of its exceptions apply. The rule is quite detailed, and this...

Health Information Privacy Fact Sheet 4 : Dealing with requests for health information

Health Information Privacy Code 1994

The code regulates how health agencies (such as doctors, nurses, pharmacists, health insurers, Primary Health Organisations and District Health Boards) collect, hold, use and disclose health information about identifiable individuals.

Dealing with requests

Health agencies are often asked to disclose health information. The code always allows anonymised or statistical i...

Health Information Privacy Fact Sheet 5 : Storage, security, retention and disposal of health information

Health Information Privacy Code 1994

The code regulates how health agencies (such as doctors, nurses, pharmacists, health insurers, Primary Health Organisations and District Health Boards) collect, hold, use and disclose health information about identifiable individuals.

Storage and security

One of the obligations that health agencies take on when they hold health information is to keep that information secure.

Rul...