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Privacy for agencies

Annual Report

Purpose: To identify members or beneficiaries of the Government Superannuation Fund (GSF) who have died.

BDM disclosure to GSF: BDM provides information from the Deaths Register covering the 12 weeks prior to the extraction date. The information includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand).

Compliance: Compliant.

Technical Information

Information matching provision Births, Deaths, Marriages, and Relationships Registration
Act, 1995 s.78A
Year authorised 2009
Year commenced 2009
Programme type Confirming eligibility
Unique identifiers BDM registration number
Online transfers No

System description
Every four weeks BDM copy information from the Deaths Register covering the previous 12 weeks. The death extract includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand). The data is encrypted and transferred to GSF on CD.

The BDM data is matched against member records upon first name, middle name(s), last name, date of birth and gender. If these fields all match against more than one record, or if they only partially match then the records are manually reviewed and further information may be sought. A letter is sent to the member (their estate) to ensure the match is not in error before pensions are stopped.

Recent activity

Amendments to the Births, Deaths, Marriages, and Relationships Act 1995, effective from 24 January 2009, changed the status of this programme to an authorised information matching programme.  The programme was previously operating under a memorandum of understanding.

Period covered: 2011/12   2012/13 2013/14  2014/15 2015/16
Records received for matching 30,501 30,325 32,181 31,553 38,769
Possible matches identified 9,333 9,486 9,908 9,848 12,296
Letters sent 679 678 723 752 710
Challenges 0 0 0 3 0
Successful challenges 0     2 0