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Privacy for agencies

Annual Report

Purpose: To identify members or beneficiaries of the National Provident Fund (NPF) who have died.

BDM disclosure to NPF: BDM provides information from the Deaths Register covering the 12 weeks prior to the extraction date. The information includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand).

Compliance: Compliant.

Technical information

Information matching provision Births, Deaths, Marriages, and Relationships
Registration Act, 1995 s.78A
Year authorised 2009
Year commenced 2009
Programme type Confirming eligibility
Unique identifiers BDM registration number
Online transfers No

System description
Every four weeks BDM copy information from the Deaths Register covering the previous 12 weeks. The death extract includes full name at birth, full name at death, gender, birth date, death date, place of birth, and number of years lived in New Zealand (if not born in New Zealand). The data is encrypted and transferred to NPF online.

The BDM data is matched against member records upon first name, middle name(s), last name, date of birth and gender. If these fields all match against more than one record, or if they only partially match then the records are manually reviewed and further information may be sought. A letter is sent to the member (their estate) to ensure the match is not in error before pensions are stopped.

Recent activity
Amendments to the Births, Deaths, Marriages, and Relationships Registration Act 1995, effective from 24 January 2009, changed the status of this already operating match to an authorised information matching programme.

   2011/12  2012/13 2013/14  2014/15 2015/16
Records received for matching 34,417 35,125 36,601 39,736 35,831
Possible matches identified - Pensioners 373 398 602 394 539
Possible matches identified - Contributors 85 167 145 180 280
Letters sent 458 565 747 574 819
Challenges 0 0 3 0 0
Successful challenges 0 0 3 0 0