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Privacy for agencies

Annual report

Purpose
: To improve the quality and integrity of data held on the Driver Licence Register by identifying licence holders who have died.

BDM disclosure to NZTA: BDM provides death information for the fortnight prior to the extraction date. The death details include the full name (current and at birth), gender, date and place of birth, date of death, home address and death registration number.

Compliance: Compliant. 

Technical information

Information matching provision Births, Deaths, and Marriages Registration Act 1995, s.78A
Year authorised 2001
Year commenced 2008
Programme type Confirming eligibility
Online transfers Yes

System description
Each fortnight, BDM provides NZTA with the details of newly deceased individuals. The information is originally sourced from death registration forms. The death details include full name (current and at birth), gender, date and place of birth, date of death, home address, and a Death Registration Number (The Death Registration Number is only used by NZTA in situations where they need to verify the results of a match with BDM).

To retrieve the BDM file, NZTA uses an encrypted connection to access the DIA Agency Pick-up Service, a secure web-based service available through the DIA web portal.

The extracted data is matched against a copy of the Driver Licence Register information held in the NZTA Driver Licence Data Warehouse. The matching process uses the first name(s), middle name(s), surname, date of birth and gender.

NZTA staff manually checks all match results (including exact matches) manually checked before any action is taken. Where NZTA intends to cancel a driver licence that is current or has expired within the last two years because it appears the licence holder has died, it sends a notice of adverse action (section 103 notice). For all other cases, NZTA sends a courtesy letter advising the estate that the licence record is being cancelled.

Recent Activity
Regular match runs

  2011/12   2012/13 2013/14  2014/15 2015/16
Match runs 26 26 26 26 26
Records received for matching 29,772 30,256 29,811 30,353 32,177
Possible matches identified 19,300 19,846 19,819 20,609 21,480
Notices of adverse action 11,826 12,048 12,049 12,173 12,570
Challenges 0 1 1 0 0
Successful challenges 0 1 1 0 0
Courtesy letters sent 5,430 5,883 5,969 5,979 6,126
Driver licence records cancelled 16,641 18,489 18,469 18,152 18,696

Historical match run

Match runs 1
Records received for matching 600,023
Possible matches identified 236,501
Notices of adverse action 53,680
Challenges 23
Successful challenges 23
Driver licence records cancelled 216,582

The historical match run involved death records for the period 1 January 1987 to 30 September 2008.