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Privacy for agencies

Annual Report

Purpose
: To identify individuals receiving a student allowance and working at the same time.

MSD disclosure to IR: Each record includes the surname, first initial, date of birth, IRD number, MSD client number, and allowance date information.

IR disclosure to MSD: For the matched records, IR provides MSD with the employee's full name, date of birth, IRD number, MSD client number, employer's name, address, email and phone contact details, and employment commencement and cessation dates.

Compliance: Compliant.

Technical information

Information matching provision Tax Administration Act 1994, s.82(1)
Year authorised 2004
Year commenced 2005
Programme type Confirming eligibility
Detecting illegal behaviour
Detecting processing errors
Unique identifiers Tax File Number
MSD Client Number
Online transfers Yes


System description
This programme and the IR/MSD Commencement Cessation Benefit Programme are authorised under the same statutory authority but operate separately, partly because of different administrative processes for students and beneficiaries. 

Each month, MSD sends IR, by secure online transfer, details about a selection (approximately 5,000 records) of MSD student clients that have been paid an allowance within a specified study period. Each record provided to IR includes the surname, first initial, date of birth, IRD number and MSD client number, and student allowance date information. 

IR matches the MSD information in a two-stage process. The first stage, called ‘Individual Validation’, identifies whether IR holds information about the individual. To do this, IR firstly confirms the existence and validity of the IRD number provided by MSD. IR then matches against the date of birth or surname and first initial provided by MSD. The Individual Validation process must be successful for the information comparison process to take place. 

The second stage called ‘Information Comparison’ checks if there is an overlap between the period the individual was in receipt of any allowance payments and any periods during which the individual was in receipt of other gross income. 

For the matched records, IR returns to MSD the employee’s full name, date of birth, MSD and IRD identifiers, employer’s name, address, email and phone contact details, employment commencement and cessation dates and monthly gross income amount. 

MSD checks its records to determine whether there is an explanation for the apparent discrepancy. If there is not, the individual is sent a notice of adverse action (s.103 notice).

Recent activity

  2011/12  2012/13  2013/14  2014/15 2015/16
New match runs started in the reporting period          
Match runs 9 8 11 11 11
Records compared 50,162 7,588 3,274 3,166 3,028
Number of client cases 24,067 3,330 1,018 478 344
All match runs active in the reporting period          
Legitimate cases 9,189 2,016 605 267 187
Notices of adverse action 16,167 1,319 413 213 145
Overpayments established (number) 4,862 338 152 69 53
Overpayments established $6,627,498 $441,128 $181,301 $140,241 $98,683
Challenges 217 35 8 3 0
Successful challenges 134 28 1 3 1*

* Challenge results recorded in the year may have been received in a previous reporting period.

Since 2013, the operation of this programme has been scaled back.  Instead, MSD have an information sharing agreement under section 81BA of the Tax Administration Act that enables MSD to check that clients are receiving their correct entitlements.  Reporting on that activity is provided for in the MSD Annual Report.