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Privacy for agencies

Annual Report

: To ensure teachers are correctly registered (Education Council) and paid correctly (Ministry of Education).

MoE disclosure to Education Council: MoE provides full names, date of birth, gender, address, school(s) employed at, registration number (if known), and MoE employee number.

Education Council disclosure to MoE: The Education Council provides full names, date of birth, gender, address, registration number, registration expiry date, registration classification and MoE employee number (if confirmed).

Compliance: Compliant.

Technical information

Authorising provisions Education Act 1989, s128A
Year authorised 2010
Year commenced 2010
Programme type Confirmation of eligibility
Unique identifiers MoE payroll number, registration number

System description
The Education Council provides a list of all registered teachers to MoE Payroll who match it to their payroll records and report back all matches and any payroll records that were not matched to a registration record. The Education Council reviews the matches and confirms the matches with the teachers. The Education Council also follows up the payroll records that were not matched to registration records, firstly with the teacher concerned and then if necessary with the school.

Once the match has been confirmed, MoE Payroll check that the correct allowances are being paid for the person's registration status.

Data is transferred up to fortnightly.  This was by online transfer until 2014 when the transfer approval expired.

Recent activity

Education Council  2011/12   2012/13 2013/14  2014/15 2015/16
Match runs 9 13 24 25 22*
Average number of records received from MoE 56,510 56,625 57,103 57,716 55,806
Matched, letter sent to establish registration status 3,815 4,804 5,045 6,080 3,773
Match successfully challenged 49 53 67 55 21
Not matched, letter sent 11 315 433 385 397
Match resolved by teacher response 10 217 284 239 277
Remaining issues 117 155 447 240 340
Number of confirmed matches 3,147 4,232 9,594 31,015 51,049


MoE 2011/12 2012/13  2013/14  2014/15 2015/16
Number of teachers written to                                465 Nil Nil Nil Nil
Number of salaries adjusted 44 Nil Nil Nil Nil

* In 2015/16 matches were not run during the transition from the Teachers' Council to the Education Council, and over the Christmas holiday period.