How long can my employer keep my job application information for?

An employer can keep the information for as long as they need it and they should only use it to assess an individual’s suitability for a particular role. Once it has been used for that purpose, the employer should destroy it and not disclose it to others.

However, an employer may want to keep an applicant’s CV on file for any future positions. If the employer does want to keep it, it is a good idea to let the applicant know.

A job applicant can ask for a copy of any notes made by an interviewer about their interview or application. The interviewer has to provide it unless there are reasons to withhold it. Interviewers should therefore write their notes with possible release to the applicant in mind.

It is wise for an employer to retain the notes for a short period after the appointment process has concluded to allow for any information request by the applicant. An applicant can make a request to see that information, should they wish to do so.

Information about a successful applicant is likely to stay on the employee’s file as being relevant to their appointment.