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Annual Report
Purpose: To ensure teachers are correctly registered (Teaching Council) and paid correctly (Ministry of Education).
MoE disclosure to Teaching Council: MoE provides full names, date of birth, gender, address, school(s) employed at, number of half days worked, registration number (if known), and MoE employee number.
Education Council disclosure to MoE: The Education Council provides full names, date of birth, gender, address, registration number, registration expiry date, registration classification and MoE employee number (if confirmed).
Compliance: Compliant.
Technical information
| Authorising provisions | Education and Training Act 2020, schedule 3 cl 9 (previously Education Act 1989, s 360) |
| Year authorised | 2010 |
| Year commenced | 2010 |
| Programme type | Confirmation of eligibility |
| Unique identifiers | MoE payroll number, registration number |
System description
The Teaching Council provides a list of all registered teachers to MoE Payroll who match it to their payroll records and report back all matches and any payroll records that were not matched to a registration record. The Teaching Council reviews the matches and confirms the matches with the teachers. The Teaching Council also follows up the payroll records that were not matched to registration records, firstly with the teacher concerned and then if necessary with the school.
Once the match has been confirmed, MoE Payroll check that the correct allowances are being paid for the person's registration status.
Data is transferred up to fortnightly. This was by online transfer until 2014 when the transfer approval expired.
Recent activity
| Teaching Council | 2018/19 | 2019/20 | 2020/21 | 2021/22 | 2022/23 |
| Match runs | 22 | 16 | 17 | 22 | 22 |
| Average number of records received from MoE | 52,914 | 62,235 | 63,178 | 63,370 | 62,293 |
| Matched, letter sent to establish registration status | 180 | 10 | 72 | 56 | 61 |
| Match successfully challenged | 16 | 7 | 3 | 3 | |
| Not matched, letter sent | 147 | 456 | 206 | 166 | 161 |
| Match resolved by teacher response | 74 | 123 | 0 | 0 | 0 |
| Remaining issues | 8 | 35 | 50 | 47 | 49 |
| Number of confirmed matches | 79,856 | 85,125 | 85,126 | 85,126 | 85,126 |
| MoE | 2018/19 | 2019/20 | 2020/21 |
| Number of teachers written to | Nil | Nil | Nil |
| Number of salaries adjusted | Nil | Nil | Nil |
* In 2015/16 matches were not run during the transition from the Teachers' Council to the Education Council, and over the Christmas holiday period.
The utility of this provision was assessed in 2015: Ministry of Education / NZ Teachers' Council Registration Matches (July 2015).
